Legal

Acceptable Use Policy

This Acceptable Use Policy ("AUP") outlines the rules and guidelines for using the Ovii platform. All users—recruiters, institutions, students, and candidates—must comply with this policy. Violations may result in warnings, suspension, or permanent termination of your account.

1. General Principles

All users of Ovii agree to:

  • Act honestly, ethically, and in good faith
  • Respect the rights, privacy, and dignity of other users
  • Comply with all applicable laws and regulations
  • Use the platform only for its intended recruitment and career purposes
  • Maintain the confidentiality and security of your account credentials
  • Provide accurate and truthful information
  • Report violations and suspicious activities

2. Prohibited Activities (All Users)

2.1 Fraud and Misrepresentation

You may not:

  • Create fake, misleading, or duplicate accounts
  • Impersonate another person, company, or institution
  • Provide false information in profiles, applications, or job postings
  • Misrepresent qualifications, experience, credentials, or affiliations
  • Use fake references, fabricated work history, or falsified documents
  • Post fraudulent job opportunities or fake recruitment drives
  • Misuse institutional or employer accounts for personal purposes

2.2 Harassment and Discrimination

You may not:

  • Harass, threaten, intimidate, or bully other users
  • Discriminate based on race, color, ethnicity, national origin, gender, gender identity, sexual orientation, religion, age, disability, or other protected characteristics
  • Send unsolicited, inappropriate, or offensive messages
  • Engage in cyberstalking or unwanted persistent contact
  • Make false accusations or defamatory statements about other users
  • Post hateful, violent, or extremist content

2.3 Spam and Platform Abuse

You may not:

  • Send bulk unsolicited messages or applications
  • Use bots, scripts, or automated tools without authorization
  • Scrape, harvest, or collect user data
  • Create multiple accounts to circumvent restrictions or bans
  • Manipulate ratings, reviews, feedback, or analytics
  • Engage in click fraud or artificial engagement
  • Use the platform for purposes unrelated to recruitment or career development

2.4 Technical Abuse and Security Violations

You may not:

  • Attempt unauthorized access to accounts, systems, or data
  • Upload malware, viruses, or malicious code
  • Interfere with platform operations, infrastructure, or other users
  • Reverse engineer, decompile, or extract platform source code
  • Bypass security measures, access controls, or authentication
  • Conduct denial-of-service or similar attacks
  • Exploit vulnerabilities instead of reporting them responsibly

2.5 Illegal and Harmful Content

You may not post or transmit:

  • Content that is illegal or promotes illegal activities
  • Copyrighted material without proper authorization
  • Confidential, proprietary, or trade secret information of others
  • Content that violates privacy rights or data protection laws
  • Sexually explicit, pornographic, or adult content
  • Content promoting violence, terrorism, or self-harm
  • Misleading health claims or dangerous misinformation

3. Assessment and Proctoring Rules

Ovii provides proctored assessments and examinations. All participants must maintain academic integrity and follow these rules:

3.1 During Assessments, You May Not:

  • Cheat, copy, or use unauthorized assistance
  • Have another person take the assessment on your behalf
  • Use external resources unless explicitly permitted
  • Use AI tools (ChatGPT, etc.) to generate answers unless permitted
  • Communicate with others during proctored assessments
  • Leave the assessment window or open other applications (when browser lockdown is enabled)

3.2 Assessment Content Protection

  • Do not record, screenshot, photograph, or copy assessment questions
  • Do not share questions, answers, or solutions with others
  • Do not post assessment content on social media, forums, or websites
  • Do not sell, distribute, or commercially exploit assessment materials

3.3 Proctoring Compliance

  • Enable webcam and microphone when required
  • Ensure your face is visible throughout the assessment
  • Do not attempt to disable, block, or circumvent proctoring
  • Follow all proctoring instructions provided before and during the assessment
  • Accept that suspicious behavior will be flagged for review

3.4 Consequences of Assessment Misconduct

  • Invalidation of assessment results
  • Notification to employers and/or educational institutions
  • Disqualification from current and future recruitment processes
  • Account suspension or permanent ban

4. AI Mock Interview Rules

When using Ovii's AI Mock Interview feature, you agree to:

4.1 Acceptable Use

  • Use the feature for legitimate interview preparation purposes
  • Provide your own authentic responses during practice
  • Understand that recordings are for your personal improvement
  • Respect that AI feedback is guidance, not definitive evaluation

4.2 Prohibited Conduct

  • Do not share your mock interview recordings publicly without consent
  • Do not use recordings to misrepresent your interview abilities to employers
  • Do not upload inappropriate, offensive, or illegal content during sessions
  • Do not attempt to manipulate AI scoring through gaming or exploitation
  • Do not use the feature to generate content for fraudulent purposes

5. Resume Builder Rules

When using Ovii's AI Resume Builder, you must:

  • Ensure all information in your resume is accurate and truthful
  • Not use AI suggestions to fabricate experience or credentials
  • Review and verify all AI-generated content before using it
  • Not include misleading claims about skills, certifications, or achievements
  • Not use the tool to create resumes for fraudulent applications

6. Recruiter and Employer Guidelines

Recruiters and employers using Ovii's ATS must:

6.1 Job Posting Standards

  • Post only legitimate, real job opportunities
  • Provide accurate job titles, descriptions, requirements, and compensation ranges
  • Clearly disclose remote/hybrid/onsite work arrangements
  • Update or remove postings that are no longer active
  • Respond to applicants in a reasonable timeframe

6.2 Prohibited Job Postings

  • Jobs requiring upfront payment, investment, or purchase from candidates
  • Multi-level marketing (MLM), pyramid schemes, or commission-only roles misrepresented as employment
  • Jobs for illegal activities, services, or products
  • Positions that misrepresent the actual role, company, or compensation
  • Jobs violating minimum wage, labor laws, or worker rights
  • Unpaid internships that don't meet legal requirements
  • Jobs collecting personal information for non-recruitment purposes

6.3 Candidate Data Handling

  • Use candidate data only for recruitment and hiring purposes
  • Do not sell, share, or misuse candidate information
  • Maintain confidentiality of application materials
  • Comply with data protection laws (GDPR, CCPA, etc.)
  • Delete candidate data when no longer needed for recruitment

6.4 Fair Hiring Practices

  • Do not discriminate based on protected characteristics
  • Evaluate candidates based on job-relevant qualifications
  • Provide reasonable accommodations when requested
  • Comply with equal opportunity employment laws

7. Institution Guidelines (TPOs, Faculty)

Educational institutions using Ovii for campus placements must:

7.1 Student Management

  • Verify student enrollment status before granting platform access
  • Maintain accurate student records and batch information
  • Remove access for students who graduate or withdraw
  • Obtain appropriate consent for student data processing

7.2 Assessment Administration

  • Create fair and unbiased assessments
  • Protect assessment content and question banks
  • Do not share assessment materials outside authorized use
  • Review proctoring flags fairly before taking action
  • Maintain academic integrity standards

7.3 Employer Relations

  • Verify employer legitimacy before approving for campus recruitment
  • Provide equal access to placement opportunities for eligible students
  • Do not favor certain students unfairly in the placement process
  • Maintain employer blacklists for companies with policy violations

7.4 Data Protection

  • Protect student privacy and personal information
  • Share student data with employers only with appropriate consent
  • Comply with educational data protection regulations
  • Train staff on data handling responsibilities

8. Candidate and Student Guidelines

Job seekers and students using Ovii must:

8.1 Profile and Application Integrity

  • Provide accurate, truthful information in profiles and resumes
  • Disclose accurate educational qualifications and work history
  • Not exaggerate or fabricate skills, achievements, or experience
  • Update profiles when information changes

8.2 Application Conduct

  • Apply only to positions you're genuinely interested in
  • Do not spam employers with irrelevant applications
  • Respond professionally and promptly to employer communications
  • Honor interview commitments or cancel with reasonable notice

8.3 Confidentiality

  • Respect confidentiality of interview processes and employer information
  • Do not share proprietary information learned during recruitment
  • Do not publicly discuss specific assessment questions or content

9. Content Standards

All content posted on Ovii must:

  • Be accurate, truthful, and not misleading
  • Be professional and appropriate for a business context
  • Not infringe on intellectual property rights (copyrights, trademarks)
  • Not contain personal attacks, profanity, or offensive language
  • Not include confidential information about third parties
  • Comply with applicable laws and platform guidelines

9.1 Profile Photos

  • Use a professional, appropriate headshot
  • Do not use logos, cartoons, or inappropriate images
  • Do not impersonate others in your photo

10. Reporting Violations

If you encounter behavior that violates this policy, please report it immediately. Reports can be made anonymously and are taken seriously.

10.1 How to Report

  • Contact Us: Contact Page
  • In-platform: Use the "Report" button on profiles, jobs, or content

10.2 What to Include

  • Description of the violation
  • User accounts or content involved (usernames, URLs)
  • Date and time of the incident
  • Supporting evidence (screenshots, messages, emails)

10.3 Investigation Process

  • All reports are reviewed by our Trust & Safety team
  • We may contact you for additional information
  • Investigation outcomes are confidential
  • False reports made in bad faith may result in action against the reporter

11. Enforcement and Consequences

Violations of this policy may result in the following actions:

11.1 Graduated Response

  • Warning: First-time or minor violations receive a written warning
  • Content Removal: Violating content removed without notice
  • Feature Restriction: Access to specific features may be limited
  • Temporary Suspension: Account suspended pending investigation (7-30 days)
  • Permanent Ban: Account terminated for serious or repeated violations

11.2 Immediate Action

The following may result in immediate permanent ban without warning:

  • Severe harassment, threats, or hate speech
  • Fraud, impersonation, or identity theft
  • Distribution of malware or security attacks
  • Illegal content or activities
  • Systematic cheating or assessment fraud

11.3 Additional Consequences

  • Employers and institutions may be notified of serious violations
  • Illegal activities will be reported to law enforcement
  • Banned users may not create new accounts

11.4 Appeals

If you believe action was taken in error, you may appeal within 14 days by emailing our Contact Page with:

  • Your account information
  • The action taken against you
  • Why you believe the decision was incorrect
  • Any supporting evidence

12. Changes to This Policy

We may update this Acceptable Use Policy to address new features, threats, or legal requirements. When we make material changes:

  • We will notify users via email and/or platform notification
  • We will update the "Last updated" date
  • Continued use after changes constitutes acceptance

13. Contact Us

For questions about this policy: