Legal

Terms of Service

Welcome to Ovii. These Terms of Service ("Terms", "Agreement") constitute a legally binding agreement between you ("User", "you", "your") and Ovii Technologies Private Limited ("Ovii", "we", "us", "our") governing your access to and use of the Ovii platform, website, and all related services. Please read these Terms carefully before using our services.

1. Acceptance of Terms

1.1 Agreement to Terms

By accessing or using the Ovii platform, creating an account, or clicking "I Agree" or similar acceptance mechanism, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference.

1.2 Authority to Bind

If you are using Ovii on behalf of an organization (employer, educational institution, or other entity), you represent and warrant that:

  • You have the legal authority to bind that organization to these Terms
  • You have obtained all necessary approvals to enter into this Agreement
  • The organization agrees to be bound by these Terms

In such cases, "you" and "your" refer to both you individually and the organization.

1.3 Eligibility

You must be at least 16 years of age to use Ovii. By using our services, you represent that you meet this age requirement. If you are under 18, you represent that you have your parent or guardian's consent to use the platform.

1.4 Modifications to Terms

We reserve the right to modify these Terms at any time. Material changes will be communicated via email or prominent notice on the platform at least 30 days before taking effect. Your continued use of Ovii after changes become effective constitutes acceptance of the modified Terms. If you disagree with any changes, you must stop using the platform.

2. Description of Services

2.1 Platform Overview

Ovii is a comprehensive recruitment and talent management platform that connects employers, educational institutions, and job seekers. Our platform facilitates hiring processes through technology-enabled tools and services.

2.2 Services Offered

Ovii provides the following categories of services:

  • For Recruiters & Employers: Applicant Tracking System (ATS), job posting and management, candidate sourcing and screening, AI-powered resume parsing, interview scheduling, assessment tools, branded career sites, and hiring analytics
  • For Educational Institutions: Campus recruitment management, student placement services, assessment creation and administration, employer relationship management, and placement analytics
  • For Candidates & Students: Job discovery and applications, profile and resume management, assessment participation, mock interview practice, career preparation tools, and application tracking

2.3 Service Availability

We strive to maintain 99.9% platform availability but do not guarantee uninterrupted access. Services may be temporarily unavailable due to:

  • Scheduled maintenance (announced in advance when possible)
  • Emergency maintenance for security or stability
  • Factors beyond our reasonable control (force majeure)
  • Third-party service outages

2.4 Service Modifications

We may modify, enhance, or discontinue features at any time. For material changes that adversely affect paid subscribers, we will provide reasonable notice. We are not liable for any modification, suspension, or discontinuation of services.

3. User Accounts

3.1 Account Registration

To access certain features, you must create an account. When registering, you agree to:

  • Provide accurate, current, and complete information
  • Maintain and promptly update your information to keep it accurate
  • Create only one account per person (unless authorized for multiple roles)
  • Not use another person's account without permission
  • Not create accounts using automated methods

If you use Google sign-in for a candidate account, these Terms and our Privacy Policy govern your Ovii account and use of Ovii. Google provides its sign-in service under its own terms and privacy policy. Our Privacy Policy explains what Google account information Ovii receives.

3.2 Account Types

Ovii offers different account types based on your role:

  • Recruiter/Employer Accounts: For organizations posting jobs and managing hiring
  • Institution Accounts: For universities, colleges, and TPOs managing placements
  • Candidate Accounts: For individuals seeking employment opportunities
  • Student Accounts: For students linked to educational institutions

Additional terms may apply based on your account type (see Section 18).

3.3 Account Security

You are responsible for:

  • Maintaining the confidentiality of your login credentials
  • All activities that occur under your account
  • Immediately notifying us of any unauthorized access or security breach
  • Ensuring your contact information is current for security notifications

We recommend enabling two-factor authentication where available. We are not liable for losses arising from unauthorized use of your account if you failed to maintain account security.

3.4 Account Suspension

We may suspend or restrict your account if we reasonably believe:

  • Your account has been compromised
  • You have violated these Terms or our policies
  • Your account is being used for fraudulent or illegal activity
  • Suspension is required to protect other users or the platform

4. User Conduct & Acceptable Use

4.1 General Conduct

When using Ovii, you agree to:

  • Act honestly, professionally, and in good faith
  • Respect the rights, privacy, and dignity of other users
  • Comply with all applicable laws, regulations, and industry standards
  • Use the platform only for its intended purposes
  • Strictly adhere to our Acceptable Use Policy, which is incorporated by reference into these Terms.

4.2 Prohibited Activities

You agree NOT to:

  • Provide false, misleading, or fraudulent information
  • Impersonate any person, organization, or entity
  • Harass, abuse, threaten, or discriminate against any user
  • Post content that is illegal, harmful, defamatory, or infringes rights
  • Send spam, unsolicited communications, or chain messages
  • Use automated tools to scrape, harvest, or collect data
  • Attempt to gain unauthorized access to systems or accounts
  • Upload viruses, malware, or other malicious code
  • Interfere with or disrupt platform operations
  • Reverse engineer, decompile, or disassemble any part of the platform
  • Circumvent security measures, rate limits, or access controls
  • Use the platform for any illegal purpose
  • Resell, sublicense, or commercially exploit the platform without authorization

4.3 Content Standards

All content you post (profiles, job listings, messages, etc.) must:

  • Be accurate, truthful, and not misleading
  • Be professional and appropriate for a business context
  • Not infringe any intellectual property, privacy, or other rights
  • Comply with applicable employment and anti-discrimination laws
  • Not contain personally identifiable information of others without consent

4.4 Enforcement

We reserve the right to investigate violations and take appropriate action, including:

  • Removing or disabling access to violating content
  • Warning, suspending, or terminating accounts
  • Reporting illegal activity to law enforcement
  • Pursuing legal remedies

5. Artificial Intelligence & Automated Features

5.1 AI-Powered Features

Ovii uses artificial intelligence and machine learning in various features including:

  • Resume parsing and candidate matching
  • Job description optimization and suggestions
  • AI-powered video interviews
  • Automated candidate screening and scoring
  • Mock interview feedback and coaching
  • Search and recommendations

5.2 AI Limitations

You acknowledge and agree that:

  • AI features provide recommendations and decision support, not final decisions
  • AI outputs may contain errors and should be reviewed by humans
  • AI-generated content (suggestions, evaluations, feedback) is guidance only
  • You remain responsible for all decisions made using AI-assisted features
  • AI systems may reflect biases present in training data despite mitigation efforts

5.3 AI Disclosure

We are committed to transparency about AI usage. When interacting with AI systems (such as AI interviewers), users will be informed. If you are an employer using AI features for hiring decisions, you may have additional disclosure and compliance obligations under applicable laws.

6. Intellectual Property

6.1 Ovii's Intellectual Property

The Ovii platform, including but not limited to:

  • Software, algorithms, and AI models
  • Website design, graphics, and user interfaces
  • Trademarks, logos, and brand elements
  • Documentation, tutorials, and help content
  • Question banks and assessment content
  • Aggregated and anonymized data insights

is owned by Ovii or its licensors and protected by copyright, trademark, patent, trade secret, and other intellectual property laws. All rights not expressly granted are reserved.

6.2 Limited License

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the platform for its intended purposes. This license does not include the right to:

  • Modify, adapt, or create derivative works
  • Copy, reproduce, or distribute platform content
  • Use for commercial purposes not contemplated by your subscription
  • Remove or alter any proprietary notices

6.3 Your Content

You retain ownership of content you create and submit (resumes, job postings, custom assessments, etc.). By submitting content, you grant Ovii a worldwide, non-exclusive, royalty-free license to:

  • Store, process, and display your content to provide services
  • Use your content to improve our AI and platform features
  • Create anonymized, aggregated insights (that don't identify you)

You represent that you have all necessary rights to grant this license and that your content does not infringe any third-party rights.

6.4 Feedback

If you provide feedback, suggestions, or ideas about the platform, you grant us an unrestricted, perpetual, irrevocable license to use such feedback without obligation or compensation to you.

7. Privacy & Data Protection

7.1 Privacy Policy

Our collection, use, and protection of personal information is governed by ourPrivacy Policy, which is incorporated into these Terms. By using Ovii, you consent to our data practices as described in the Privacy Policy.

7.2 Data Processing Roles

Depending on the context:

  • Ovii as Controller: For user account data, platform analytics, and marketing
  • Ovii as Processor: For employer/institution data where they direct processing
  • Shared Controllership: In some contexts with institutional partners

7.3 International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We implement appropriate safeguards for such transfers, including standard contractual clauses where required.

7.4 Data Security

We implement industry-standard security measures including:

  • Encryption of data in transit and at rest
  • Access controls and authentication mechanisms
  • Regular security assessments and audits
  • Incident response and notification procedures

However, no system is completely secure, and we cannot guarantee absolute security.

8. Third-Party Services

8.1 Third-Party Integrations

Ovii may integrate with or link to third-party services (payment processors, authentication providers, calendar systems, etc.). Your use of such services is subject to their terms and privacy policies. We are not responsible for third-party services or their practices.

8.2 Third-Party Content

The platform may display content from other users or third parties (job postings, profiles, employer information). We do not endorse, verify, or guarantee the accuracy of third-party content. You interact with other users and their content at your own risk.

9. Fees & Payment

9.1 Free and Paid Services

Some Ovii services are free; others require paid subscriptions. Pricing, features, and limitations for each tier are described on our pricing page and in your subscription agreement.

9.2 Payment Terms

For paid services:

  • Fees are as stated at time of purchase and in your subscription agreement
  • Subscriptions are billed in advance on a recurring basis
  • You authorize us to charge your payment method for recurring fees
  • All fees are in the currency specified and exclude applicable taxes
  • Fees are non-refundable except as expressly stated or required by law

9.3 Price Changes

We may change pricing with at least 30 days notice. Price changes take effect at your next renewal. If you disagree with a price change, you may cancel before the renewal date.

9.4 Taxes

You are responsible for all applicable taxes. If we are required to collect taxes, they will be added to your invoice. If you are tax-exempt, provide valid exemption documentation.

10. Disclaimers

10.1 "As Is" Basis

THE OVII PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

10.2 No Guarantees

We do not warrant or guarantee that:

  • The platform will meet your specific requirements
  • The platform will be uninterrupted, timely, secure, or error-free
  • Results obtained will be accurate or reliable
  • Any errors will be corrected

10.3 Employment Outcomes

Ovii is a platform that facilitates connections between employers and candidates. We do not guarantee:

  • That candidates will find employment
  • That employers will find suitable candidates
  • The accuracy of information provided by other users
  • The conduct or qualifications of any user

10.4 AI Accuracy

AI-powered features may produce inaccurate, incomplete, or biased outputs. AI recommendations should be reviewed and verified before relying on them for important decisions.

11. Limitation of Liability

11.1 Exclusion of Damages

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OVII AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OF PROFITS, GOODWILL, DATA, OR OTHER INTANGIBLE LOSSES, REGARDLESS OF WHETHER WE WERE ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

11.2 Liability Cap

OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM OR RELATED TO THESE TERMS OR YOUR USE OF THE PLATFORM SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNTS YOU PAID TO OVII IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) INR 10,000 (OR EQUIVALENT).

11.3 Basis of the Bargain

The limitations in this section reflect a reasonable allocation of risk and are a fundamental part of the agreement between you and Ovii. Ovii would not provide the platform without these limitations.

11.4 Jurisdictional Variations

Some jurisdictions do not allow the exclusion of certain warranties or limitations of liability. In such jurisdictions, our liability is limited to the maximum extent permitted by law.

12. Indemnification

You agree to indemnify, defend, and hold harmless Ovii and its affiliates, officers, directors, employees, contractors, agents, licensors, and suppliers from and against any claims, actions, demands, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising from or related to:

  • Your use of the platform
  • Your content and any claims that it infringes third-party rights
  • Your violation of these Terms or any applicable law
  • Your hiring decisions or employment practices (for employers)
  • Your treatment of candidates or employees
  • Any dispute between you and another user

We reserve the right to assume exclusive defense of any matter subject to indemnification, at your expense.

13. Termination

13.1 Termination by You

You may terminate your account at any time by:

  • Using the account deletion feature in settings
  • Contacting support to request account closure
  • For paid subscriptions, canceling your subscription

13.2 Termination by Ovii

We may terminate or suspend your account:

  • Immediately for material breach of these Terms
  • Immediately if required by law or to protect users
  • For non-payment after notice and cure period
  • With 30 days notice for any other reason

13.3 Effect of Termination

Upon termination:

  • Your right to access the platform ceases
  • You remain liable for any outstanding fees
  • We may delete your data per our retention policy (unless legally required to retain)
  • Provisions that should survive (IP, limitation of liability, indemnification, dispute resolution) remain in effect

13.4 Data Export

You may export your data before termination using our data export tools. After termination, data export may not be available. We retain data for 90 days post- termination to allow export requests, then delete it.

14. Dispute Resolution

14.1 Informal Resolution

Before initiating formal proceedings, you agree to first contact us via ourContact Page to attempt informal resolution. We will work in good faith to resolve disputes within 30 days.

14.2 Arbitration

If informal resolution fails, any dispute, controversy, or claim arising from or relating to these Terms or the platform shall be resolved by binding arbitration administered by a recognized arbitration institution in Bangalore, India, in accordance with its rules. The arbitration shall be conducted in English.

14.3 Class Action Waiver

YOU AGREE THAT ANY DISPUTES WILL BE RESOLVED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION. You waive any right to participate in class actions or class arbitrations.

14.4 Exceptions

Notwithstanding the above, either party may seek injunctive relief in any court of competent jurisdiction to protect intellectual property rights or prevent irreparable harm.

15. Governing Law & Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of India, without regard to conflict of law principles. Subject to the arbitration provisions above, any legal proceedings shall be brought exclusively in the courts located in Bangalore, Karnataka, India, and you consent to personal jurisdiction in such courts.

16. General Provisions

16.1 Entire Agreement

These Terms, together with the Privacy Policy and any applicable additional terms (Recruiter Agreement, Institution Agreement, Candidate Terms), constitute the entire agreement between you and Ovii regarding the platform, superseding any prior agreements.

16.2 Severability

If any provision of these Terms is found unenforceable, the remaining provisions remain in full force, and the unenforceable provision will be modified to the minimum extent necessary to make it enforceable.

16.3 Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver must be in writing and signed by Ovii.

16.4 Assignment

You may not assign or transfer these Terms without our prior written consent. We may assign these Terms without restriction, including in connection with a merger, acquisition, or sale of assets.

16.5 Force Majeure

Neither party shall be liable for delays or failures in performance resulting from circumstances beyond reasonable control, including natural disasters, war, terrorism, riots, embargoes, acts of government, epidemics, or internet infrastructure failures.

16.6 Notices

We may provide notices to you via email to your registered address, in-app notifications, or by posting on the platform. You may provide notices to us at the contact information below. Notices are effective upon delivery (for email) or posting (for platform notices).

16.7 Language

These Terms are written in English. Any translations are provided for convenience only. In case of conflict, the English version prevails.

17. Contact Information

For questions about these Terms, please contact us:

  • Contact Us: Contact Page
  • Mailing Address: Ovii Technologies Private Limited, Bangalore, Karnataka, India

18. Role-Specific Terms

Depending on how you use Ovii, additional terms apply and are incorporated into this Agreement:

  • Recruiters & Employers: The Recruiter Agreement contains additional terms for ATS features, job posting, candidate data processing, and subscription services
  • Educational Institutions: The Institution Agreement contains additional terms for campus recruitment, student data, assessments, and institutional accounts
  • Candidates & Students: The Candidate Terms contains additional terms for job applications, assessments, mock interviews, and profile management

In case of conflict between these General Terms and role-specific terms, the role-specific terms prevail for matters within their scope.