Senior Executive - Laboratory Operations

Job Summary

Key Responsibilities

• Manage daily laboratory operations, housekeeping, facility coordination, and laboratory utilization.
• Maintain equipment and asset records, track preventive maintenance, calibration, repairs, and vendor visits.
• Monitor refrigerators, freezers, and temperature-controlled equipment, ensuring accurate logs and timely escalation of deviations.
• Manage inventory of chemicals, reagents, consumables, expiry dates, stock levels, and replenishment.
• Coordinate material receipt, storage, issue, dispatch, and maintain accurate GRN/GDN and movement records.
• Coordinate sample and material logistics between sites and external partners, ensuring proper packaging, tracking, and traceability.
• Maintain controlled SOPs, forms, logbooks, checklists, and other QMS documents, ensuring documentation accuracy and version control.
• Support audits, regulatory readiness, laboratory safety, biosafety, waste management, and corrective-action closure.
• Maintain operational trackers and coordinate with R&D, Finance, Administration, vendors, and service providers to improve efficiency and compliance.

Qualifications & Experience

• Bachelor’s degree in Biotechnology, Life Sciences, Microbiology, Biochemistry, Pharmacy, or a related discipline; relevant diplomas may be considered with suitable experience.
• Approximately 2–3 years of experience in laboratory operations, inventory, stores, documentation, or laboratory coordination, preferably in biotechnology, biopharma, CRO/CDMO, or regulated R&D environments.
• Hands-on experience with laboratory inventory, equipment records, temperature logs, material movement, and controlled documentation is preferred.

Preferred Skills

• Strong organizational skills, attention to detail, accountability, and follow-through.
• Working knowledge of SOPs, Good Documentation Practices (GDP), and basic QMS document control.
• Proficiency in MS Excel/Google Sheets, Word, and email communication.
• Effective vendor coordination, stakeholder management, and written and verbal communication.
• Basic understanding of laboratory equipment, cold-storage systems, chemical handling, and laboratory safety.
• Willingness to work hands-on and respond promptly to critical operational issues.

Key Performance Expectations

• Accurate inventory and material-movement records with minimal stock-outs and discrepancies.
• Timely completion of equipment maintenance, calibration, and temperature-monitoring records.
• Audit-ready laboratories with current controlled documents and complete logbooks.
• Safe laboratory operations, effective traceability, and timely closure of operational action items.

This Senior Executive role coordinates daily laboratory operations, keeping facilities, equipment, materials, and controlled records organized, traceable, and safe. The work supports Pandorum’s R&D and operations teams through inventory control, equipment monitoring, QMS documentation, and audit readiness.

Role at a glance

Skills mentioned

What you will likely work on

• Coordinate day-to-day laboratory activity, housekeeping, facility needs, and space utilization.
• Track equipment assets, maintenance, calibration, repairs, service visits, and temperature records; escalate deviations.
• Manage chemical, reagent, and consumable stocks, expiry dates, replenishment, and material receipt, storage, issue, and dispatch records.
• Coordinate sample and material transfers with other sites and external partners, including packaging, tracking, and traceability.
• Maintain controlled SOPs, forms, logbooks, checklists, and QMS records with accurate version control.
• Support audits, regulatory readiness, safety and biosafety practices, waste management, and corrective-action follow-up.
• Maintain operational trackers and coordinate with R&D, Finance, Administration, vendors, and service providers.

Good fit signals

• Has around 2–3 years in laboratory operations, inventory, stores, documentation, or laboratory coordination.
• Brings a relevant life-sciences or pharmacy degree; relevant diplomas may be considered alongside suitable experience.
• Hands-on experience with inventory, equipment records, temperature logs, material movement, or controlled documentation is helpful.
• Familiarity with SOPs, GDP, and basic QMS document control can support the work.
• Works carefully and reliably, communicates clearly, and is willing to respond hands-on to urgent operational issues.