Recruiting Coordinator - Contract

The Opportunity

Every interaction in our hiring process shapes a candidate’s impression of Hinge Health. As a Recruiting Coordinator, you’ll help make that experience welcoming, clear, and respectful, from the first interview invitation through every schedule change. By keeping candidates informed and interview logistics on track, you’ll help Talent Partners and hiring teams deliver a thoughtful, well-organized hiring process.

What You’ll Do

• Coordinate interviews across multiple calendars, time zones, and formats, including rescheduling when plans change; complete interview scheduling within 24 hours of receiving a Talent Partner’s request.

• Create an exceptional candidate experience through warm, respectful, and timely communication. Set expectations clearly, share accurate schedules and next steps, and help candidates feel prepared before, during, and after interviews.

• Set up and maintain interview plans in Ashby with Talent Partners and hiring managers, including interviewer assignments, candidate-facing details, and feedback forms.

• Keep candidate records, stages, and scheduling details accurate and current in Ashby; follow established workflows for sensitive or confidential searches.

• Help interviewers and hiring teams stay prepared by confirming logistics, resolving scheduling conflicts, and sharing updates with the right people.

• Support additional recruiting operations as needed, which may include reference-check coordination, background-verification steps, and new-hire handoff tasks.

• When reference-check coordination is assigned, schedule calls the same day reference availability is received.

• Notice recurring points of friction and suggest practical ways to make coordination smoother for candidates and teammates.

What You’ll Bring

• At least 1 year of recruiting coordination experience, including interview scheduling and candidate communication.

• Strong organization and follow-through, with care for details such as time zones, names, links, and calendar settings.

• Clear, professional written and verbal communication, and good judgment when handling sensitive information.

• Comfort managing changing priorities and solving time-sensitive logistics calmly.

• Working knowledge of Google Workspace, especially Gmail, Calendar, Docs, and Sheets.

• Curiosity about how recruiting works and a willingness to learn new systems and improve processes.

Nice to Have

• Experience with an applicant tracking system such as Ashby, Greenhouse, or Lever.

• Experience coordinating interviews or managing complex calendars.

• Familiarity with Slack and Zoom.

• Experience in a fast-moving organization.

• Experience using AI-enabled tools to streamline coordination or draft communications, with attention to accuracy, privacy, and human review.

This is a contract position for 6 months

How You’ll Work

You’ll work closely with Talent Partners, hiring managers, interviewers, and candidates. Success means candidates feel informed and respected, know what to expect, and receive timely updates when plans change. Interview teams have the information they need, and recruiting details are handled accurately and consistently.

About Hinge Health

At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 60+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,800 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com.

Culture & Engagement

Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter.

By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy.

Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use "@hingehealth.com" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com.

This contract Recruiting Coordinator role keeps interviews and candidate communications organized from scheduling through follow-up. You’ll support Talent Partners and hiring teams by maintaining accurate recruiting records, preparing interview plans, and responding calmly when plans change.

Role at a glance

Skills mentioned

What you will likely work on

• Arrange interviews across calendars, time zones, and formats, including rescheduling; scheduling requests are expected to be completed within 24 hours.
• Keep candidates informed with clear schedules, expectations, next steps, and timely updates.
• Build and maintain interview plans, including interviewer assignments, candidate-facing details, and feedback forms.
• Update applicant records, candidate stages, and scheduling information in Ashby, following workflows for confidential searches.
• Confirm interviewer logistics, resolve scheduling conflicts, and share relevant updates with hiring teams.
• Provide additional recruiting operations support, which may include reference-check coordination, background-verification steps, and new-hire handoffs.
• Suggest practical improvements to recurring coordination processes.

Good fit signals

• Has at least one year of recruiting coordination experience, including interview scheduling and candidate communication.
• Keeps details such as time zones, names, links, and calendar settings accurate while following through on requests.
• Communicates professionally and uses sound judgment with sensitive information.
• Can manage shifting priorities and time-sensitive logistics calmly.
• Experience with an applicant tracking system or complex calendars is helpful; familiarity with Slack, Zoom, or AI-enabled tools is also a plus.