Project Coordinator

Key Responsibilities

Procurement & Vendor Coordination

• Create and manage purchase orders and follow up with suppliers for timely delivery.
• Source materials as required and coordinate with vendors on pricing, lead times, and quality issues.
• Maintain accurate supplier records and performance data.

Inventory Management

• Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.
• Perform routine stock checks, cycle counts, and inventory reconciliation.
• Update inventory databases and ensure accuracy of system records.

Logistics & Order Management

• Coordinate inbound and outbound shipments with stores.
• Track shipments, resolve delivery issues, and ensure on-time delivery.
• Prepare shipping documents and maintain logistics reports.

Data & Documentation

• Maintain accurate records of purchases, deliveries, and inventory transactions.
• Prepare regular supply chain reports (inventory status, order tracking, supplier performance).
• Assist in maintaining ERP or supply chain management systems.

Cross-Functional Collaboration

• Work with production, sales, and warehouse teams to clarify requirements and ensure timely material availability.
• Communicate delays, risks, or supply issues to internal stakeholders.

Qualifications

Education

• Bachelor’s degree in Business Administration,(or equivalent).

Experience

• 1–3 years of experience in supply chain, procurement, logistics, or similar roles.
• Hands-on experience with ERP systems (SAP, Oracle, Tally, etc.) is an advantage.

Skills

• Strong organizational and time-management skills.
• Good communication and coordination abilities.
• Proficiency in MS Excel and supply chain software/tools.
• Attention to detail and problem-solving mindset.
• Ability to multitask in a fast-paced environment.

Key Competencies

• Coordination & Follow-up
• Analytical Thinking
• Vendor Management
• Accuracy & Documentation Skills
• Teamwork
• Initiative & Adaptability

Working Conditions

• Office-based with routine coordination at warehouse/logistics sites.
• Standard working hours may require extra hours during peak periods.

The Project Coordinator supports day-to-day supply chain execution, spanning purchasing, inventory, vendor coordination, and shipment tracking. The role keeps materials and order information moving accurately while coordinating with suppliers and internal operations teams.

Role at a glance

Skills mentioned

What you will likely work on

• Create and follow up on purchase orders, source materials, and coordinate supplier pricing, lead times, and quality concerns.
• Monitor stock, organize replenishment, conduct stock checks and cycle counts, and reconcile inventory records.
• Coordinate inbound and outbound shipments, track delivery progress, and address logistics delays.
• Maintain purchase, delivery, and inventory records; prepare shipping documents and supply chain reports.
• Support the accuracy and upkeep of ERP or supply chain management systems.
• Coordinate material needs with production, sales, and warehouse teams, and flag risks or delays to internal stakeholders.

Good fit signals

• Has 1–3 years of experience in supply chain, procurement, logistics, or similar work.
• Holds a bachelor’s degree in Business Administration or equivalent.
• Brings strong organization, time management, communication, and coordination abilities.
• Is comfortable using MS Excel and supply chain tools; ERP experience with SAP, Oracle, Tally, or similar is advantageous.
• Can manage multiple tasks, maintain accurate records, and adapt to a fast-paced environment.