Logistics Specialist

• • Coordinate and schedule inbound material deliveries with vendors, transporters, and the procurement team.
  • Verify delivery documents (invoices, packing lists, purchase orders) against physical receipts.
  • Inspect incoming consignments for quantity accuracy, condition, and damage; initiate discrepancy reports as needed.
  • Liaise with the quality team to facilitate incoming quality inspection (IQI) clearance before putaway.
  • Track and follow up on pending or delayed inbound shipments to prevent production disruptions.

• • Supervise and coordinate safe unloading of materials including raw materials, packaging, sub-assemblies, and spare parts.
  • Ensure deployment of appropriate MHE (forklifts, pallet jacks, dock levellers) by trained and certified operators.
  • Maintain unloading dock discipline — safety protocols, vehicle positioning, chock usage, and PPE compliance.
  • Record unloading TAT (turnaround time) and work towards minimising vehicle waiting time at plant gate.

• • Implement and maintain bar code / RFID labelling for all incoming and outgoing SKUs in line with company standards.
  • Ensure accurate scanning and GRN (Goods Receipt Note) creation in the ERP/WMS system at the point of receipt.
  • Manage label printing, application, and verification across inbound, storage, and outbound stages.
  • Coordinate with the IT/systems team to resolve barcode discrepancies, system errors, or scanner malfunctions.
  • Drive adoption of barcode-based processes to improve traceability and reduce manual errors.

• • Maintain accurate and real-time inventory records in the ERP/WMS (SAP / Oracle / equivalent).
  • Conduct cycle counts, periodic stock audits, and annual physical inventory verification.
  • Monitor inventory aging, identify slow-moving, non-moving, and obsolete (SLOB) stock; initiate disposition actions.
  • Implement FIFO/LIFO inventory rotation principles as applicable to material category.
  • Track inventory KPIs: accuracy %, fill rate, stock-out incidents, days on hand (DOH), and shrinkage.
  • Maintain minimum reorder levels (ROL) and safety stock norms; raise replenishment alerts to procurement.
  • Reconcile physical inventory vs system inventory and drive root cause analysis for variances.

• • Manage overall plant warehouse / store layout ensuring optimal space utilisation and ergonomic flow.
  • Allocate dedicated storage zones for raw materials, WIP, finished goods, rejected material, and consumables.
  • Ensure proper storage conditions (temperature, humidity, stacking norms) for all material categories.
  • Maintain clean, organised, and hazard-free storage areas in compliance with 5S and GMP standards.
  • Oversee rack integrity, bin location accuracy, and signage across all storage areas.
  • Manage bonded stores, controlled substance storage, and hazmat storage per regulatory requirements
  • Ensure Safety of RM, FG and overall logistics operations within the plant.

• • Plan and execute finished goods dispatch as per orders and dispatch schedules.
  • Prepare and verify outbound documentation: delivery challans, e-way bills, invoices, packing lists, and COAs.
  • Coordinate with the sales, production, and customer service teams on dispatch priorities and timelines.
  • Arrange outbound transportation — vehicle booking, route planning, freight negotiation, and carrier management.
  • Ensure correct loading practices, load securing, and vehicle sealing before dispatch.
  • Track outbound shipments until proof of delivery (POD) is received and update systems accordingly.
  • Handle return logistics (RMA / rejection returns) — documentation, reverse transport, and system reversal

• • Implement and optimise warehouse picking strategies: zone picking, batch picking, or wave picking as appropriate.
  • Ensure accuracy of all pick-and-pack operations through double-check mechanisms and scan-based confirmation.
  • Manage putaway processes for newly received goods — bin allocation, location assignment, and system update.
  • Minimise pick errors, wrong shipments, and short shipments through SOPs, training, and periodic audits.
  • Utilise WMS/ERP directed picking and putaway where available; propose improvements for efficiency gains.

• • Develop weekly and monthly logistics plans aligned with production schedules and sales forecasts.
  • Prepare logistics budgets covering freight, MHE maintenance, packaging materials, and manpower costs.
  • Participate in S&OP (Sales & Operations Planning) meetings to align logistics capacity with demand.
  • Identify bottlenecks in material flow and design corrective/preventive actions to improve throughput.
  • Evaluate and propose improvements in transportation routes, carrier base, freight costs, and delivery lead times.
  • Monitor and report logistics KPIs to management on a weekly/monthly basis (OTIF, freight cost/unit, inventory accuracy, etc.).

• 8+ years of experience in WH & Logistics Operations
• Post-Graduate Diploma / MBA in Supply Chain / Logistics Management preferred
• Minimum 3 years of hands-on experience in a manufacturing plant / industrial warehouse environment.
• Proven experience managing inbound, outbound, and inventory functions simultaneously.
• Prior experience with ERP systems.
• Experience in handling hazardous materials or controlled substances is desirable.
• Working knowledge of barcode/RFID systems and scanning technologies
• Understanding of customs, transportation regulations, and e-way bill compliance
• Familiarity with 5S, Lean Warehousing, and Six Sigma tools will be added advantage
• Strong analytical and problem-solving capability
• Excellent coordination and cross-functional communication skills
• High attention to detail and accuracy in documentation and data entry
• Ability to work under pressure and manage multiple priorities simultaneously
• Team leadership and contractor/vendor management skills
• Proactive attitude with a continuous improvement mindset

This Logistics Specialist role coordinates end-to-end material movement at a manufacturing plant, from receiving and storage through inventory control and dispatch. The work combines warehouse execution, transport planning, documentation, safety, and logistics performance monitoring.

Role at a glance

Skills mentioned

What you will likely work on

• Schedule incoming deliveries and verify receipts, documents, condition, and quality clearance.
• Coordinate safe unloading and use of material-handling equipment while monitoring dock turnaround.
• Maintain barcode/RFID processes, receipt records, and accurate ERP/WMS inventory data.
• Manage stock counts, audits, rotation, replenishment alerts, variances, and obsolete inventory actions.
• Organize warehouse zones, storage conditions, safety practices, and accurate putaway and picking.
• Plan finished-goods dispatch, documentation, transport, shipment tracking, and return logistics.
• Align logistics capacity and budgets with production and sales plans, and improve routes, cost, and throughput.
• Track logistics KPIs and coordinate priorities with procurement, quality, production, sales, customer service, vendors, and carriers.

Good fit signals

• Has 8 or more years in warehouse and logistics operations, including at least 3 years in a manufacturing plant or industrial warehouse.
• Has handled inbound, outbound, and inventory operations concurrently and has prior ERP experience.
• Can work across warehouse execution, transport coordination, inventory accuracy, and compliance requirements.
• A postgraduate diploma or MBA in supply chain or logistics management is preferred, not required.
• Hazardous-materials experience is desirable; familiarity with 5S, lean warehousing, or Six Sigma is an added advantage.