Associate I - Purchase

• Purchase Documentation & Compliance
• Prepare, review, and maintain all procurement-related documentation in line with company policies.
• Ensure proper filing and record-keeping of Purchase Requisitions (PR), Purchase Orders (PO), quotations, and invoices.

• Purchase Order (PO) Creation & Processing
• Convert approved Purchase Requisitions into Purchase Orders accurately and in a timely manner.
• Coordinate with internal stakeholders for approval and release of POs.
• Track and follow up on PO acknowledgment, order confirmation, and delivery status.
• Vendor Management
• Maintain and update the approved vendor database.
• Coordinate with vendors for quotations, price negotiations (in some cases), and delivery schedules.
• Ensure timely follow-ups with vendors for material delivery, quality concerns, and payment queries.
• Support vendor onboarding, documentation, and performance evaluation.
• Coordination & Support
• Work closely with internal departments (finance, stores, production, etc.) for smooth procurement flow.
• Assist in resolving discrepancies between PO, invoice, and material receipt and co ordination with Stores
• Provide periodic reports on purchase status, vendor performance, and cost savings.

• Knowledge of purchase/procurement processes added advantage
• Proficiency in MS Office (Excel, Word, PowerPoint). Added advantage if has knowledge or expereince with ERP systems (SAP/Oracle or equivalent).
• Good communication and negotiation skills.
• Strong organizational and documentation management abilities.
• Ability to multitask and work under tight deadlines.
• Attention to detail and problem-solving mindset.

This Purchase Executive role supports procurement operations through accurate purchasing records, purchase order processing, and vendor coordination. The work also includes tracking deliveries, resolving order and invoice discrepancies, and sharing purchasing and vendor updates with internal teams.

Role at a glance

Skills mentioned

What you will likely work on

• Prepare and maintain purchase requisitions, purchase orders, quotations, and invoice records in line with company policies.
• Turn approved requisitions into accurate purchase orders and coordinate their approval and release.
• Track order acknowledgments, confirmations, and deliveries, following up with vendors as needed.
• Maintain vendor records and coordinate quotations, occasional price negotiations, delivery schedules, onboarding, and performance reviews.
• Work with finance, stores, production, and other internal teams to keep procurement moving.
• Help resolve mismatches between purchase orders, invoices, and received materials, coordinating with stores.
• Prepare periodic updates on purchasing status, vendor performance, and cost savings.

Good fit signals

• Has 1–3 years of experience, as stated for the role.
• Brings careful documentation and record-keeping habits.
• Communicates clearly and can negotiate with vendors when needed.
• Can manage multiple follow-ups and deadlines while paying close attention to details.
• Procurement-process knowledge is advantageous; ERP experience with SAP, Oracle, or an equivalent system is also advantageous.