Associate

Job Title: Plant Administrator

Role Purpose

Key Responsibilities

1. Contract Labour Management

• Ensure end-to-end management of contract workforce:
• Contractor onboarding, verification of licenses, PF/ESI codes, and statutory compliance.
• Maintain muster rolls, wage registers, and ensure timely payment of wages as per Minimum Wages Act.
• Monitor PF/ESI contributions and ensure 100% coverage for contract workers.
• Conduct regular audits of contractor compliance (wages, safety, documentation).
• Liaise with contractors for manpower planning and deployment as per production requirements.
• Maintain statutory registers and prepare compliance reports for labour authorities.

2. Statutory & Regulatory Compliance

• Ensure compliance with all labour laws, factory rules, and government regulations.
• Renew licenses and permits on time (Contract Labour License, Factory License, etc.).
• Prepare and submit statutory returns and reports within deadlines.
• Coordinate with HR and Legal for inspections and audits.

3. Time Office & Attendance

• Oversee biometric attendance system for regular and contract employees.
• Validate overtime approvals and ensure adherence to company policy.
• Provide accurate payroll inputs to HR/Finance within timelines.

4. Plant Infrastructure & Facilities

• Manage housekeeping, canteen, transport, security, and other plant facilities.
• Ensure preventive maintenance of administrative infrastructure.
• Monitor vendor performance and ensure SLA compliance.

5. Security & Safety

• Coordinate with security agencies for access control, visitor management, and CCTV monitoring.
• Support EHS team in safety audits, emergency drills, and compliance for contract workforce.

6. Vendor & Cost Management

• Negotiate rates with contractors and vendors to optimize costs.
• Ensure timely processing of invoices and maintain cost control measures.

7. Employee Welfare

• Oversee employee services like canteen, transport, uniforms, and medical facilities.
• Address grievances related to administrative services promptly.

8. Reporting & Documentation

• Prepare monthly MIS reports on contract labour, compliance, costs, and incidents.
• Maintain digital records of all statutory and administrative documents.
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Qualifications

• Graduate/Postgraduate in Administration/HR/Industrial Relations or related field.
• 1 to 3 years of experience in plant administration and contract labour management.
• Strong knowledge of labour laws, factory rules, and statutory compliance.
• Proficiency in MS Office, ERP systems, and biometric attendance software.

Skills & Competencies

• Vendor and contractor management.
• Labour law compliance and documentation.
• Safety and risk management.
• Strong interpersonal and communication skills.

Working Conditions

• Plant-based role with frequent interaction with contractors, labour, and government authorities.
• Requires flexibility to handle emergencies and audits.

The Plant Administrator coordinates the administrative operations of a manufacturing plant, spanning contract labour, statutory compliance, facilities, attendance, security, and employee services. The role also manages vendor performance, administrative costs, and operational records in coordination with HR, Finance, Legal, and EHS.

Role at a glance

Skills mentioned

What you will likely work on

• Coordinate contractor onboarding, workforce deployment, payroll records, statutory contributions, and contractor compliance reviews.
• Maintain labour and factory compliance, renew permits, and prepare statutory filings and inspection documentation.
• Oversee attendance records, overtime validation, and timely payroll inputs for regular and contract employees.
• Coordinate plant housekeeping, catering, transport, security, and upkeep of administrative infrastructure.
• Work with security providers and EHS on access procedures, visitor management, safety audits, and emergency drills.
• Manage vendor performance, negotiate rates, process invoices, and monitor administrative costs.
• Coordinate employee services and respond to grievances concerning facilities and related services.
• Prepare periodic operating reports and maintain digital administrative and statutory records.

Good fit signals

• Has 1–3 years of experience in plant administration and contract labour management.
• Brings working knowledge of labour laws, factory rules, and statutory compliance.
• Can coordinate contractors, vendors, plant employees, and government authorities.
• Is comfortable with administrative systems such as MS Office, ERP, and biometric attendance software.
• Can adapt to a plant-based setting with time-sensitive audits and occasional emergencies.